These guidelines are designed to help you navigate the submission process especially if this is the first time you have made a submission to this conference. Though the process may look complex, once your proposal is ready it should only take you about 10 minutes to complete the online submission. The system is quick and easy to use.
All proposals submitted to the conference will be independently reviewed by members of the Conference Programme Committee. Reviews will be blind. The Committee will assess each submission in terms of quality, originality, and relevance both to the conference theme and to a mixed audience of energy professionals and academics.
We are actively seeking submissions from both academic and non-academic institutions to ensure we achieve a mix of viewpoints and perspectives in every session. Please ensure you select the appropriate track (academic /non-academic) when you submit your proposal. Academic and non academic abstracts will be reviewed separately according to their own criteria.
The closing date for submissions is March 3rd
We will endeavour to notify you of the outcome w/c April 27th (by email).
How to Submit Your Proposal
- Please read Call for Contributions and the guidelines below before submitting your proposal.
- Proposals are required for all submission types ( Paper /Dialogue /Student Pitch ).
- Proposal must be submitted online via the Exordo system. We cannot accept email submissions.
- Authors of accepted papers are required to grant the BIEE a non-exclusive license to publish their abstract and paper on the BIEE website and will be required to confirm this following acceptance. A non-exclusive license does not preclude subsequent publication elsewhere (economics journals generally accept the pre-publication of “working paper versions” such as these). The paper can be a full paper extended abstract or report of case studies or trials. Papers should be submitted in advance of the conference by September 1st.
Preparation of Your Submission
- You should write an abstract /executive summary of approximately 400 words, but please do not exceed 600 words. If you wish to include diagrams or tables as part of your submission you can upload these in jpeg format.
- For students and young energy professionals submitting abstracts for the ‘Student Pitch’ presentation format only an abstract of approx. 200 words is sufficient.
- The title should be as brief as possible but long enough to indicate clearly the nature of the study.
- Dialogue proposals should include summary of the theme to be discussed as well as a list of suggested panel members. Panel members should be selected to represent a range of viewpoints industry sectors ages and backgrounds, not forgetting gender balance. Panel member suggestions are not binding but the proposer should have some confidence that nominated panel members are willing and able to participate. ( Download 2018 examples)
The Submission Process
- When the proposal is completed and ready to send, click on the button below which will take you to the Ex Ordo abstract submission system where you can register and create an account or log in.
- You will be taken to a screen from which the submission process starts. It is a multi-step process which asks you to select abstract format enter abstract title and text, select topics, add authors affiliations and presenter information, and review your submission.
- There are two tracks, academic and non academic. Please select the one that is most appropriate to you and your submission.
- PhD and MSc students should select the ‘Paper’ format type if they wish their abstract to be considered for full paper presentation. All student abstracts submitted for full paper presentation will automatically be considered for ‘Student Pitch’ presentation if they are not accepted for paper presentation.
- Students should select ‘Student Pitch’ format type if they wish their abstracts to be considered for ‘Student Pitch’ presentation only.
- All students should confirm their student status by ticking the relevant box in the Additional Questions section.
- When submitting your abstract please select the topic(s) that best fit your abstract. Session topics are listed on the submission form but refer to Conference Themes if you need more information. Abstracts are expected to show a clear link to the overall conference theme and chosen topic (s).
- You will be asked if you would be willing to write a conference blog on your research topic if your abstract is accepted. These blogs are published on the BIEE website and social media in the run up to the conference and help generate interest in the topic as well as the conference. You can see an example here.
- For programme purposes, please enter the short biography (max 200 words) of the presenting author (who will attend the conference) in the Biography section and the job title of the presenting author in the Additional Questions section.
- Please ensure you check your proposal before submission. We will publish it exactly as submitted so please proof read it carefully.
- Once your abstract has been submitted you will receive a confirmation email from ExOrdo. If you do not receive this email, it means you have not completed the submission process.
- If you are submitting more than one proposal, you can log back in to your Ex Ordo account (using the same email address and password) to submit a second one.
- Following submission, authors may log back in and amend their abstracts until the closing date of March 3rd (23.59 ) after which it will not be possible to make further alterations. Submissions will not be accepted after March 3rd.
Presenter attendance at the conference
If your abstract is accepted, at least one of the presenter(s) must pay the registration fee and attend the conference. In order to have the presentation timetabled presenters must register by June 18th to attend the conference for at least the day on which their session takes place. (The Committee reserves the right to withdraw a paper/dialogue session/student pitch from the programme if the author/presenter has not registered by this date). This includes dialogue session panelists. There is a discounted registration rate available for panelists and presenters. A day rate is also available.
Abstract Submission Deadline: March 3rd 2020
Notification of Outcome: w/c April 27th
Presenter Registration Deadline: June 18th
Paper Submission Deadline: September 1st.
Presentation Deadline: September 11th
Conference: September 22nd – 23rd 2020
If any queries relating to your abstract then please do not hesitate to contact Sarah Jeffery firstname.lastname@example.org or phone 07900216267